Enterprise Systems Inventory

Enterprise System

An "enterprise system" is a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is both of the following:

  • A multi-departmental system or a system that contains information collected about the public.
  • A system that serves as an original source of data within an agency.

An "enterprise system" does not include any of the following:

  • Information Technology security systems, including firewalls and other cybersecurity systems.
  • Physical access control systems, employee identification management systems, video monitoring, and other physical control systems.
  • Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water, or sewer functions.
  • Systems related to 911 dispatch and operation or emergency services.
  • Systems that would be restricted from disclosure by Section 6254.19.
  • The specific records that the information technology system collects, stores, exchanges, or analyzes.

SB 272 and CA Government Code 6270.5

SB 272 Requires that the City of Yorba Linda:

1. Create a catalog of enterprise systems containing:

  • Current system vendor
  • Current system product
  • System’s purpose
  • A description of categories or types of data
  • The department that is the prime custodian of the data
  • The frequency that system data is collected
  • The frequency that system data is updated.

2. To make the catalog publicly available upon request; and

3. Post the catalog in a prominent location on the agency’s website.

Exception: If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title, or identifier of the system.

Enterprise Systems Inventory Catalog

View City’s Enterprise Systems Inventory (PDF) catalog.